5 must-have business automation
Business automation can assist boost overall productivity by removing a considerable percentage of repetitive office duties, reducing hours wasted on redundant jobs, and increasing overall efficiency. These and other major benefits have prompted an increasing number of businesses to incorporate more and more business automation into their operations.
What Is Business Automation?
Business process automation saves time and money, but the benefits of automated systems don’t stop there. These systems also let workers focus on more critical initiatives by reducing the quantity of people required to execute key activities. When you can automate your accounts payable operations or customer support chat rooms online, for example, your paid workforce can focus on more important, business-building duties.
Automation also helps to cut down on costly mistakes and the time it takes to fix them. Human error is to blame for the majority of document processing and data entry errors.
By leading staff through comprehensive stages and tracking all required documents, business automation may inject new levels of consistency into daily workflows.
5 Top Business Automation Ideas
While automation has the ability to improve many parts of your company, there are a few areas where it may make a significant difference. Here are 13 areas of your organization that are ripe for automation, as well as some tips on how to put these ideas into action:
1. Hiring process.
Hiring new employees is a multistep process that begins with a job posting or targeted candidate recruitment and finishes with the person being fully onboarded. Many phases can be automated along the way, making the overall hiring process simpler and less time-consuming.
In order to automate the hiring process, a human resources management system (HRMS) is a useful tool. These solutions automate the candidate management process as part of a larger set of features. They can cut down on the time it takes to make offers to candidates and set them up with all of the equipment and systems they’ll need for the job.
An HRMS can improve the applicant experience in general. As a result, your company’s reputation increases, and you’re able to recruit superior prospects.
2. File share.
Moving files between filing cabinets and walking them to other departments is a thing of the past. Organizations today rely on digital file transfers, however not all of these transfer systems perform as expected. Using a service like Dropbox or a platform like Google Docs, for example, comes with its own set of issues.
Companies may efficiently store and exchange files with business automation, either within their own walls or with customers, business partners, and other stakeholders. The files are moved to servers using automated File Transfer Protocol (FTP) and SSH File Transfer Protocol (SFTP) software solutions. Users can then arrange an FTP/SFTP download or upload of one or more files without needing to enlist the assistance of a colleague.
3. Email automation.
Most employees spend hours a day receiving, sorting through, and responding to emails, many of which are unrelated to their primary duties.
Email automation can help many businesses answer the question, “How much more might your employees do if they were twice as productive?” Employees are utilizing automation to arrange their stacks of daily emails, sending automated responses to some and diverting everything else to specific folders for future consideration, rather than manually processing every message as it arrives in their inboxes. Companies may help their employees see and respond to important messages more quickly and efficiently by automating their inboxes.
Accounting is a labor-intensive procedure with numerous manual processes. Companies can save time, decrease errors, and give employees more time to focus on other duties by automating part or all of the steps involved.
Take, for example, accounts payable (AP). According to PayStream Advisors, for the 55% of businesses that still handle their accounts payable (AP) processes manually, utilizing an automated system for invoice processing and payment will save them time and money. Through a system of “touchless” controls that take place behind the scenes, it also lowers data inaccuracies and helps to prevent fraud.
These features add up to significant advantages for businesses that use accounts payable automation software. This software aids businesses in reducing the amount of time it takes to generate invoices, handle approvals, and process payments by automating the process. Companies can successfully streamline these operations and their associated workflows by adopting a software solution for these and other duties.
5. Meetings and appointments.
Managing calendars, scheduling meetings, and managing the details of these events have all typically been done manually. However, a variety of automation technologies can assist in making internal and customer meetings more bearable.
Companies can handle not only the event itself, but also the pre- and post-meeting logistics, by automating meetings.
Meeting automation platforms (MAPs) are an alternative to standard calendar applications that may be used to assist meetings, increase communication before, during, and after meetings, and scale up or down based on the needs of the firm.
A good appointment scheduling software that we recommend is Bookmefy. It’s a program that allows your clients to book an appointment with you 24/7, even outside your working hours, it also gives you the option to get paid in advance or leave a deposit. Their calendar will synchronize automatically with your Google calendar. So much automation feature that will surely help you save time and money.